FOR PERSONNEL SUBJECT TO LAW 657;
- Carrying out the necessary Starting Work and Leaving Work procedures in accordance with the relevant legislation for those appointed as civil servants for the first time or by transfer, and notifying the necessary places.
- Confirming the permanency of successful civil servant candidates who have completed one year of candidacy, and terminating the relations of unsuccessful candidates.
- Carrying out procedures related to internal assignment, institutional transfers, retirement, and resignation of civil servants.
- Transfer Request and Consent Letters
- Enlil automation procedures related to personnel
- Sending personnel ID card format to printing unit for printing
- Introducing Personnel ID Card to PDKS
- Writing Personnel Assignment letters
- Keeping records of grade promotions and step progressions of civil servant personnel.
- Making correspondence related to adaptation.
- Determining the seniority and service years of civil servants.
- Loading records of all kinds of transactions related to civil servants into the computer.
- Processing annual excuse, sick, unpaid leave, marriage, death and maternity leaves.
- Preparing abroad leave documents for those who want to spend their leave abroad.
- Filing annual leaves
- Surname change letters
- Reporting monthly personnel numbers to Statistics Unit
- Preparing personnel duty certificates
- Taking asset declarations from employees every five years and in case of declaration changes.
- Ensuring that personnel with sick reports exceeding 40 days bring a board report by combining their reports
- Registration of permanent and contract personnel to the Ministry of Health Tracking System (SBTS).
- Disciplinary Procedures (Legal)
- Investigations
- Congress Letters
- Union Letters
- Reporting the reports of Permanent and Contract Personnel to the Salary unit
FOR CONTRACT (4/B) PERSONNEL;
- Making contracts for those who complete the necessary documents and starting them to work.
- Terminating their relations in case they leave for any reason.
- Preparation of Contract Personnel Contracts at the beginning of each year
INVESTIGATION – MINUTES:
- Making correspondence regarding obtaining information from personnel based on minutes.
- Making correspondence regarding minutes.
- Making investigator and examiner assignment correspondence.
- Making disciplinary investigation decision correspondence.
PERMANENT WORKER HUMAN RESOURCES
The following duties are carried out regarding Personnel with Permanent Worker Status Subject to Labor Law No. 4857:
- Ensuring the completion of documents that newly started personnel must complete, providing institutional orientation, confirming insurance entry with the permanent worker salary accrual unit, writing the starting letter to the Rectorate and filing a copy in the personnel file,
- Terminating the relationship of personnel leaving work, confirming insurance exit with the permanent worker salary accrual unit, writing the exit letter to the Rectorate,
- Getting approval from the Rectorate for personnel to use unpaid leave during military service and writing the starting letter upon return from military service,
- Following up personnel enforcement, confirming the deductions made/to be made with the permanent worker salary accrual unit,
- Daily approval of reports received by personnel from the SGK visit entry system,
- Daily monitoring of personnel lists and recording all kinds of transactions related to personnel in the system,
- Following up the reports received by personnel and processing them monthly to payroll and confirming payroll with the permanent worker salary accrual unit at the end of the month,
- Monitoring personnel annual leave, overtime, daily hourly leaves and filing them in personnel files,
- Organizing the work schedule of employees in our unit,
- Monitoring the personnel face reading/card reading system and issuing ID cards to newly started personnel, renewing broken and lost cards,
- Monitoring EDMS opening, closing and password change procedures,
- Monitoring petitions for maternity leave, milk leave, part-time work, unpaid leave and partial-time work of those who will go on maternity leave, have left and returned from leave, and reporting to the Rectorate,
- Preparing duty certificates upon the request of resigned and currently working personnel,
- Monthly organization and archiving of personnel files and other document files, up-to-date monitoring of differences in personnel declarations in accordance with written declarations,
- Requesting written defense in accordance with the minutes kept for personnel, ensuring that it is discussed in the Disciplinary Board and the result is notified to the personnel,
- Regular monitoring of all internal and external correspondence from the EDMS system and doing what is necessary,
- Monitoring working disabled personnel, monitoring changes in disability rates,
- Writing in-hospital and institutional assignment letters,
- Organizing abroad leaves,
- Entering personnel data up-to-date into the Ministry of Health Personnel Tracking System,
- Monitoring the legal procedures of personnel,
- Updating changes related to family status notification,
- Monitoring the social rights of personnel (death, marriage, military service) to be assisted according to the Collective Labor Agreement and reporting to the permanent worker salary accrual unit,
- Fulfilling other duties of similar nature to be given by laws and higher authorities.
